Event Information

• Badges for Onsite
  • Build Up & Break Down Badges – These are required for access during the build up and break down.
  • Show Day Badges – These are required for access during the days the show is open (Fri/Sat/Sun) and will be available for collection from the exhibitor collection point at VE door 4.1.  
• Costume and Prop Items for Sale Policy
  • Information on the restrictions of what can be bought, sold, and brought into MCM Comic Con.
• Exhibition Timetable
  • Provides the date and times of build up, show day, and break down.
• Food and Beverage Policy & Certification
  • If you are looking to sample/sell selling food and beverage products, this is subject to Organiser approval. You will need to read the food and drinks policy and acquire the F&B Certificate.
  • Please see here the Food Safety & Guidelines for NEC
• Loading & Unloading Goods
  • Information on booking timeslots to unload goods onsite during build-up and breakdown.
• Logistics Information
  • Information for where to deliver items to and from the venue, how to get in and who to contact.
• Order Forms
  • This is the list of key services and suppliers for the show where you can order furniture, electrics and more.
• Parking Information
  • General parking information can be found here. Non-space-only booth holders can collect parking passes from the organiser office during show open hours.
• Your Stand
  • Creator Pavillion Package
  • Artist Alley Package
  • Writer’s Block Package
  • Retailer Tables Package
  • Standard Shell Scheme
  • Space Only Stands
  • Career Fair Package
  • Gaming Template Stand Package
  • Gaming Table
  • Rezzed VR Stand Package

• Venue Floor Tape Requirement 
  • To minimise damage to venue floors, only specific types of tape from an approved supplier be used. All tape must be purchased from UK Industrial Tapes Ltd 
    
    Approved tape types: 
  • Double sided carpet tape, Boma 4109
  • White Line PVC Tape reference is ‘4001 Easy Peel White PVC Tape’

WARNING: Unsolicited Marketing Communications

It has come to our attention that our customers are increasingly being targeted by companies claiming to supply exhibitor/visitor/participant lists and details relating to our events and products at a cost.  Be vigilant – this data is likely fraudulent.  If you receive any such unsolicited offers, please do not respond unless you have checked with us first.

RX Limited does NOT sell or pass your data to any third party without your permission.

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All stands, displays and exhibits must be completed by 2000 on Thursday, 27th November and all building and packaging materials must be removed from the site.

Please ensure that the stand designs can be built and dismantled within the available timetable.

Stand plans and safety file must be submitted for approval to [email protected] no later than Friday, 31st October. We reserve the right to deny access to any contractors who will fail to submit any required documents for a complete safety file. 

• No contractors or trolleys permitted in the halls or the boulevard until they are clear of attendees approximately 1730hrs.
• For reasons of security, exhibitors are advised to remove all portable and valuable items as soon as possible after the show closes and not to leave their stand unattended until all items are clear.
• Stand fitting and electrical contractors will be permitted to enter the halls from approximately 1730hrs on Sunday, 30 NovemberThe electrical supply to your stand will be terminated at 1730hrs.
• Contractors and exhibitors leaving exhibit materials or stand fittings unattended in the hall following closure of the show do so at their own risk. 
• All stand fitting needs to be removed from the halls by 2200hrs on Sunday, 30 November Any items left after this time will be deemed as rubbish and disposed of, if excessive, then the cost to remove this will be passed to the exhibitor.

*If you are working onsite during the build up and breakdown periods, you will be expected to wear appropriate Personal Protective Equipment. You will be checked by security as you enter the venue to ensure you have a high visibility vest and suitable footwear (no open toed shoes or heels).

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BUILD-UP & BREAKDOWN BADGES

Before arriving onsite, please ensure that you and your team have received, read and understood the site rules - a copy can be downloaded here.

At MCM Comic Con Birmingham 2025, we now need all contractors coming onsite for build or breakdown to register their details and complete the site induction before they will be allowed into the exhibition halls. You will receive an e-badge once you have completed the process which you will need to use as access into the halls for build and breakdown each day.

Build-up and Breakdown Registration will be live closer to the show. Every contractor coming onsite for build or breakdown should follow the below instructions to register themselves and complete the site induction before arriving onsite. Please share this information with all contractors coming onsite for build and break down.

Before coming onsite:

1. Scan the QR code below with your mobile phone, or alternatively use this link here.

2. Press ‘Submit’ to generate your e-badge which is valid for build and breakdown.

3. Save the e-badge to your phone to take onsite with you.

Onsite: 

1. When you arrive onsite show your e-badge to security who will check your photo and then let you into the exhibition halls. This will be done every day you enter the exhibition halls so make sure you have your e-badge easily accessible.

To avoid delays we strongly recommend you complete your registration in advance. 

The data collected from contractor registration is shared with relevant parties involved in the organisation of MCM Comic Con Birmingham 2025. For more information please view our Privacy Policy. 

Please note:

• Build-up and Breakdown confirmation email is NOT valid to gain entry to the exhibition halls during the show-open period. You will need to collect your show day badge from the industry desk.
• Access to the venue during build-up and break-down periods is subject to persons wearing appropriate PPE; see the Site Rules for further details.

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MCM Comic Con Birmingham is committed to promoting sustainability in exhibitions and we continually work with venues, suppliers, and contractors to reduce the impact our activities have on the environment.

RX has signed up to the Net Zero Carbon Events pledge with the aim of achieving zero emissions by 2040. To help us reach our goal we have produced a sustainability charter, guided by the UN Sustainable Development Goals which will direct our considerations as to the ways in which our events are organised.

With the charter in mind, we have created an Exhibitor Sustainability Checklist which you can utilise in the planning of your participation at MCM Comic Con Birmingham.

• Download the Exhibitor Checklist

We are also pleased to announce the below sustainable initiatives that you can participate in at the event:

• Water refill stations
• Prominent recycling bins across the show floor.

For more information:

• RELX Sustainability (coming soon)
• Venue Sustainability 

If you have any ideas or suggestions regarding sustainability at our events then please do not hesitate to contact us.

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